1. Proper Monitoring and Maintenance
   • The company Liven must properly monitor all operations and maintain sufficient workers as per the client's requirements.
2. Real-Time Worker Updates
   • All updates regarding temporary workers (e.g., attendance, assignment, joining) must be done in real-time.
3. New Worker Responsibilities
   • When a new worker joins, the assigned supervisor is responsible for:
     • Creating the worker's UAN (Universal Account Number).
     • Opening the bank account.
     • Ensuring the joining agreement is signed.
4. Lack of Updates = No Payment
   • If temporary worker updates are not done properly, the company may withhold payment.
   • If the supervisor cannot update on time, they must submit a written explanation. Management will then decide whether payment will be made.
5. Vehicle Damage Responsibility
   • Any damage caused to vehicles (especially vital or company vehicles) must be recovered from the responsible supervisor or person.
   • All staff must take proper care of their assigned vehicles.
6. Duty and Obedience
   • Any task assigned by management must be followed without delay or refusal.
   • If someone is found deliberately avoiding work, disciplinary action will be taken, including issuing a warning letter.
7. Supervisor Responsibility for New Joiners
   • Each supervisor must:
     • Ensure daily attendance and duty confirmation of new joiners.
     • Be responsible for expenses like room rent, transport, ration, etc., and maintain records.
     • If a new worker leaves suddenly, recover company belongings (e.g., mobile, ID card, etc.).
8. Failure to Follow Guidelines
   • If any of the above responsibilities are not followed, disciplinary action will be taken.
   • All tasks must be completed as per company policy.

Summary & Explanation

You're trying to build a strong structure for managing temporary workers, focusing on:

• Timely updates (UAN, bank account, attendance)
• Holding supervisors accountable for new joiners and their behavior
• Financial and property responsibility (for damages, advances, or lost items)
• Maintaining discipline and reporting issues to management

Suggestions for Improvement

1. Use a Digital System
   • Use simple HR software or Google Sheets to track attendance, joining details, and expenses in real-time.
2. Clear SOP (Standard Operating Procedure)
   • Create a printed or digital SOP that explains each supervisor's duties clearly — give this to every team leader.